Volunteer Coordinators
The Dolphins have Five Volunteer Coordinator positions that we ask parents to fill. These are key jobs that help the coaches keep the team running smoothly over the course of the summer. Volunteer Coordinators can serve for one season, or for multiple seasons, but are asked to train a successor and replace themselves when they retire.
If you have questions, or would like to help in one of these particular areas, please contact the respective Coordinator. Contact information and job descriptions are listed below.
Treasurer: Ceci Churchwell
The treasurer handles the checking account for the Downtown Dolphins. The treasurer's duties include:
- Keeping track of the team checking account
- Contracting with the supplier for team suits and selling these suits the first two weeks of practice
- Paying vendors for items to be sold in the concession stand at meets
- Reimbursing volunteers for items purchased that are necessary for the conduct of meets (i.e. ribbons, batteries for stopwatches, paper goods and utensils for concessions, etc)
Volunteer Coordinator: Laura Cofer
The volunteer coordinator is responsible for organizing volunteers who will be working at swim meets. Duties include:
- Making up Volunteer signup boards (use posterboard and sharpie) and posting them at practices
- Notifying coaching staff of any unfilled positions so announcements can be made for empty spots prior to each meet
- In the event that volunteer slots are not filled before a meet, helping coaches canvass parents to fill necessary positions
- Providing volunteer information to meet announcer so volunteer shifts during the meet can be maintained
Ribbons Coordinator: Heather Escoe
The Ribbon Coordinator is responsible for assembling and sorting ribbons following swim meets. He or she may recruit other volunteers to help. Duties include:
- Ensuring that enough ribbons are available to see the team through the year, and notifying coaching staff if new ribbons need to be ordered
- Making up folders for swimmers to hold their ribbons until they can be picked up
- Pasting stickers from Hy-Tek operator to appropriate ribbons and sorting these ribbons into individual swimmers' folders
- Arranging for end of the year trophies and submitting the bill for these to the Treasurer
Concession Stand Coordinator: Todd Upchurch
The concession stand coordinator is responsible for set up and break down of the concession stand during meets. He or she will need additional volunteers to help. Duties include:
- Continuing the Dolphins relationship with our pizza sponsor and ensuring that pizzas are available for home swim meets
- Stocking the concession stand with cups and paper products needed in order to sell pizza and drinks during home swim meets
- Making sure that announcements are made prior to meets for donations by parents of sodas, baked goods, and snacks which will are to be sold in the concession stand
- Turning concession stand profits over to the treasurer for deposit into Dolphins bank account
Webmaster: Jason Huang
The webmaster job is pretty self explanatory. Though the Dolphins staff tends to take care of updating content, there are occasions where coaching skills don't translate into html, jafa, or coldfusion. The webmaster is around to help make sure that this valuable source of information functions as it should.
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